Assessment tool validation record
Assessment tool validation record


Part 1: General Information

Validation details
Validation date
Validation approach ☐ Face-to-face meeting
☐ Webinar
☐ Other (describe):
Location (if applicable)
Purpose and focus of the Validation
Purpose Validate an assessment tool
Relevant unit/s
Resources needed
Name Organisation / Position
Part 2: Code of conduct

Participants in this validation acknowledge and agree that:
1. Be honest, respectful and open-minded
With the validation leader and with each other. 2. Equal ‘air time’
Allow everyone to have their say without interruption. 3. Share diverse opinions—aim for consensus 4. Validation leader will decide the response to mixed feedback
In the event that validation participants have mixed feedback and do not reach consensus for a particular validation criterion, the validation leader will note all feedback and make the final decision. 5. Copyright
Please respect copyright of the materials and templates used in the validation. All validation materials are provided commercially, in confidence. Do not distribute them to others. 6. Confidentiality
You will be named as a participant in this validation, and this validation record will be openly available to anyone with a valid reason to review it. Please advise the validation leader if you prefer to be identified as ‘anonymous’ on this record.
Did all participants agree to these terms: ● verbally at the start of the validation meeting ● or by email beforehand? ☐ Yes ☐ No (details below)
Part 3: Validation Checklist

Does/is the assessment tool: Yes No Comments
1 Clearly identify units assessed by code and title ☐ ☐
2 Address all aspects of the competency standard/s assessed:
● Elements and performance criteria ☐ ☐
● Foundation Skills to the level described in the unit ☐ ☐
● Performance evidence ☐ ☐
● Knowledge evidence ☐ ☐
● Conditions for assessment ☐ ☐
Competency map attached ☐
3 Include activities that reflect realistic workplace requirements ☐ ☐
4 Reflect realistic work conditions that include the dimensions of competence:
● Task skills ☐ ☐
● Task management skills ☐ ☐
● Contingency management skills ☐ ☐
● Job / role environment skills ☐ ☐
5 Promote collection of evidence that is:
● Valid ☐ ☐
● Sufficient ☐ ☐
● Current ☐ ☐
● Authentic ☐ ☐
6 Pitched at the correct AQF level ☐ ☐
7 Free of unnecessary assessment tasks ☐ ☐
8 Offer a reasonable range of flexible options for how candidates complete and submit assessment tasks ☐ ☐
9 Include information about available support and guidance if needed ☐ ☐
10 Formatted and structured in a logical and easy-to-follow way ☐ ☐
11 Include information, instructions and marking guide for assessors that includes:
● clear instructions for administering the assessment—Plain English and concise ☐ ☐
● complete instructions for administering the assessment ☐ ☐
● decision-making rules and benchmarks to promote consistent outcomes ☐ ☐
12 Include documented information for candidates that includes:
● clear instructions ☐ ☐
● complete instructions ☐ ☐
● clear outline of evidence requirements for a competent outcome ☐ ☐
13 Clearly identify version control ☐ ☐
14 Include mechanisms to record:
● Name of assessor/s ☐ ☐
● Name of candidate ☐ ☐
● Assessment date/s ☐ ☐
● Candidate’s written consent to be assessed (or equivalent) ☐ ☐
● Assessment results ☐ ☐
● Action plan in case of a NYC result ☐ ☐
● Other information needed to reflect the organisation’s policies and procedures related to assessment administration ☐ ☐
● Includes capacity for the assessor to note comments and feedback about the candidate’s performance. ☐ ☐
Part 4: Validation outcomes

Summary of feedback and recommendations
Recommended Actions
Action required By whom? By when?
Signatures of validators

Validation record for the assessment instrument
Validation record for the assessment instrument


General Information (Part 1)

Details on validation


Date of Validation

Methodology for Validation

A face-to-face meeting is a meeting that takes place in person.

☐ Webinar

(description) Other:

the location (if applicable)

Validation’s purpose and focus

Validate an assessment tool’s purpose

Units that are relevant

Resources are required.


Organization/Position Name

Part 2: The Code of Ethics

This validation’s participants admit and agree that:

1. Be open-minded, honest, and respectful.

Together with the validation leader and one another. 2. An equal amount of ‘air time’

Allow everyone to speak without being interrupted. 3. Listen to a variety of viewpoints and try to reach an agreement. 4. Validation leader will decide the response to mixed feedback

In the event that validation participants have mixed feedback and do not reach consensus for a particular validation crit